What is the Tuition Insurance Plan?

The Tuition Insurance Plan is designed to protect a portion of the tuition investment for families who have enrolled and paid partial tuition, but find themselves unable to attend Coram Deo Academy for one of the following reasons:

• A move greater than 50 miles from a CDA campus*
• A death in the immediate family
• A major illness in the immediate family
• A job loss

* Proof of move will need to be provided to CDA before the Tuition Insurance Plan can be applied to your account.  Documentation in the form of a utility bill, contract or lease, will be acceptable.

Families enrolled in the Tuition Insurance Plan pay 1.8% of core tuition which will be added to the total tuition bill. Participation in the Tuition Insurance Plan is optional for families who pay annually or in two payments. Families who pay monthly must participate in the Tuition Insurance Plan.

To begin the formal withdrawal process and activate reimbursement, please contact the Admissions Coordinator at your campus. Families meeting the Tuition Insurance Plan criteria, will receive a refund up to 60% of core tuition prorated for the number of days of school attended. This amount will be applied to any outstanding tuition balance and after meeting all financial obligations to the school, any additional amount will be refunded via check. Annual and two-payment families must decide on their participation in the program at the time of enrollment or re-enrollment and cannot add coverage at a later date. Electives are not covered by the Tuition Insurance Plan.

CDA incurs expenses for faculty, staff, and facilities on an annual basis and must fulfill its obligations. Therefore, the academy cannot afford to refund tuition or cancel unpaid obligations if a student is withdrawn for other reasons than those covered by the Tuition Insurance Plan. Your financial obligation to CDA is for the full annual tuition as stated in the enrollment covenant.
 

Payment Plan Changes and Tuition Insurance

CDA offers payment options of payment in full, payment in two payments, and a monthly installment plan. The Tuition Insurance Plan is optional for the one and two payment plans. The choice of a payment plan is determined at enrollment and cannot be changed at a later date. Individuals choosing to pay their tuition in full or on the two-payment plan need to elect whether or not they want to purchase the Tuition Insurance Plan at the time of enrollment. They cannot change their tuition insurance election at a later date.

Each student must have a signed enrollment covenant and pay the enrollment deposit prior to registering for electives for a given school year. Any registrations made before completing the enrollment process will be considered invalid.

Coram Deo Academy makes contractual commitments to faculty, staff and facilities prior to the start of the new school year. Early registration assists the school in making wise decisions and preparing for our elective program. 

In addition, the following policies are in place for all electives except summer and athletic teams.

Priority Elective Registration

Through January 15

• Drop Fee: None
• Change Fee: None
• Refund Policy: Full refund

January 16 – July 31

• Drop Fee: $50
• Change Fee: $50
• Refund Policy: Full Refund less change and drop fee

August 1 – End of school year

• Drop Fee: None
• Change Fee: $50
• Refund Policy: No refund

For summer electives, refunds for dropped electives are available up to the start of the elective.  

For athletic teams, earlier registration is needed to adequately plan for team competition.  Therefore, our sport fees will increase and refunds are limited according to the schedule below.  

Athletic Teams*

Fall - Yell Leaders

• Late Add Date: March 27
• Price Increase: $100 Increase beginning on Late Add date
• Refund Policy: Full refund prior to Late Add date. Refunds between Late Add date and first day of practice will be the original price less $200. No refunds will be given after the first day of practice

Fall - All Others

• Late Add Date: May 1
• Price Increase: $100 Increase beginning on Late Add date
• Refund Policy: Full refund prior to Late Add date. Refunds between Late Add date and first day of practice will be the original price less $200. No refunds will be given after the first day of practice

Winter

• Late Add Date: September 1
• Price Increase: $100 Increase beginning on Late Add date
• Refund Policy: Full refund prior to Late Add date. Refunds between Late Add date and first day of practice will be the original price less $200. No refunds will be given after the first day of practice

Spring

• Late Add Date: December 1
• Price Increase: $100 Increase beginning on Late Add date
• Refund Policy: Full refund prior to Late Add date. Refunds between Late Add date and first day of practice will be the original price less $200. No refunds will be given after the first day of practice

*Refund Policy may be altered for discounted offers.

Dropping Electives

Any drops or changes in a student’s elective will need to be completed by CDA staff.  All requests should be sent to your Principal or designated staff member via email.  Adjustments to your billing account may take up to two weeks.

Late Elective Registrations

For all-year electives added after the first quarter, they will be prorated as follows:

Q1

• Added Elective: Not prorated
• Original Elective: Refund 100% of original rate less $50 change fee.

Q2

• Added Elective: 75% of original rate
• Original Elective: Refund 25% of original rate less $50 change fee.

Q3

• Added Elective: 50% of original rate
• Original Elective: Refund 50% of original rate less $50 change fee.

Q4

• Added Elective: 25% of original rate
• Original Elective: No refund / no change fee

Elective Cancellations

If an elective is cancelled, families will be contacted to see if they want to choose another elective without a change fee or a full refund of the cancelled elective.

Two or More Sports per Athletic Season

Athletes participating in two or more sports per athletic season will only be charged for one sport per season. This policy does not apply to camps, off-season, and outside credit athletic electives.

Core Option Electives

Families select core classes through elective registration when there are class options such as language and some science at the rhetoric school level.  Any changes in core option classes are not subject to an elective change or drop fee but cost for CDA provided books associated with core class will not be refunded after July 31.
 

Rhetoric Students Additional Core Class

Students in Rhetoric School are eligible for ONE additional core class on Fridays at no additional cost.  If a student has more than one additional core class on Friday or addition core classes during core days, the student will be billed for the addition class(es).

Students may not substitute the free core class for an elective including those required for graduation such as Fine Arts and Athletics.

Book Fees for Core Classes with In-Class Distribution or Online Textbooks

Students in grades with core classes that have book fees for classroom distributed materials and online textbooks will be billed for those fees at the time of enrollment/re-enrollment.  The cost of the book or materials will be listed on both the enrollment covenant and the annual book list.  Core classes with an option will be billed through the elective process when parents select the core option.  If a student withdraws from a core class that has a book fee prior to the first day of class, the book fee will be refunded. If they withdraw after the first day of class, the book fee will be non-refundable.

Non-consumable books/classroom materials will be collected by the teacher at the end of the school year. If they are not returned, families will be billed for the replacement cost of the book/classroom material.

NOTE: If CDA makes curriculum changes after enrollment which affect the book fee, families will be credited or invoiced at a later date.

Split Class Schedule Fee

Students in grades 9-12 requesting a split schedule (classes on both M/W and T/Th) will be assessed a $250 Split Class Schedule Fee to cover the administrative costs of creating the customized schedules. Campus administration may limit the options for these split schedules based upon class capacity and balancing of sections.

After priority re-enrollment ends in January, if students change (with Administration approval) campuses or move from one program (Monday/Wednesday or Tuesday/Thursday) to another, there will be a $250 change fee assessed to cover the administrative costs of such a change.  

Coram Deo Academy makes commitments to faculty, staff and facilities long before the start of a new school year. These annual obligations continue even if a child withdraws from the school. Therefore, when a student, either new or returning, enrolls by submitting an online Enrollment Covenant, the family has entered into a legally binding contract and owes tuition for the entire school year. This is not intended to cause hardship for any family but is a necessary provision to insure the financial solvency of the school.

Current students whose family plans are uncertain (such as a pending job transfer out of the area) should take this policy into consideration prior to re-enrolling. In some cases, it may be advisable to re-enroll after Priority Re-enrollment ends on January 15 and incur the $250 Late Re-enrollment Fee rather than committing to the full year’s tuition. Please note, returning students who re-enroll after the priority period may be placed in a Waiting Pool with new applicants.

The Tuition Insurance Plan may provide a safety-net for both CDA families and the school. Please read the program plan carefully as 100% refund is NOT available. This plan is designed to protect families in the case of a midyear job change or move.

Should a change in circumstances necessitate retracting your child's enrollment, please let your principal know. An exit interview may be requested. To begin the formal withdrawal process, please contact the Admissions Coordinator at your campus.

Please note, formally withdrawing does not release you from the contractual agreement established in the Enrollment Covenant. The full tuition amount is due according to the posted schedule and prior to the release of student records. All financial accounts must be settled through the business office before any official records or transcripts will be released.

Financial Aid Awards and TEFA

Families who receive funding through a Texas Education Freedom Account and CDA’s financial aid have the option of using one or the other.  If families choose funding through the Texas Education Freedom Account, any financial aid award will be returned to the general fund to benefit other students in need and to ensure faithful stewardship of donated resources.

Binding Enrollment Covenant

Families applying for Texas Education Freedom Account (TEFA) funds should note that the Enrollment Covenant is not contingent upon TEFA award outcomes. The signed Enrollment Covenant constitutes a legally binding agreement after January 15. After this date, families are financially committed to the full amount of tuition less any financial aid or funding from the TEFA account for the upcoming school year even if a TEFA award is not granted or is less than anticipated.